Q:
Who may attend Convention?
All
members, their families and friends are invited! Those
eligible to vote during Convention include collegiate
chapter presidents (collegiate chapter delegates),
chapter advisers, alumnae chapter presidents (alumnae
chapter delegates), International Executive Board
directors, Foundation Board directors, NPC delegate and
two representatives from each of Alpha Phi’s eight
regional teams.
* Chapter delegates and their alternates
must be able to attend all sessions and events during
Convention 2008.
Q:
What time should I arrive for check-in?
Please plan to arrive before the beginning of
dinner as included in the package option for which you
are registering (around 6:00 p.m.). For All-Inclusive
package registrants, please arrive before Convention's
Opening Dinner which starts at 6:00 p.m. on
Wed., June 25, 2008.
Hotel check-in time starts at 4:00 p.m.
All departures are scheduled for Sun.,
June 28, 2008. Hotel check-out time is 12:00 p.m.
Q:
What is the registration deadline?
Completed registration materials and payments must be
processed no later than the deadline dates in order to
avoid incurring late registration penalties:
Early
Bird Rate - March 15, 2008
Standard Rate - May 15, 2008
Late Registration - June 8, 2008
Q:
How much does it cost to attend?
The
all-inclusive Convention early bird package is $1,015.
It includes attendee’s registration fee, four room
nights, taxes and tariffs, housekeeping gratuities,
roundtrip airport transfers, four continental
breakfasts, three lunches, four dinners, meal taxes and
gratuities (based on double-occupancy). Package does
not include airfare. A special weekend rate
of $750 is also available.
Q:
What is the Convention cancellation policy?
Convention registrants may cancel a package
or a la carte registration by May 1, 2008, and are
entitled to a refund of no more than 50% of the amount
paid for the registration.
No refunds available for cancellations
made after May 1.
Q:
I'd like to extend my stay at the resort. How much will
that cost and how do I do that?
Alpha Phi's Convention room rate of $175.00 per
room/per night will be available for three days prior
the start of Convention and three days after the end of
Convention.
Please register these days on the
Convention registration form to qualify for the room
rate discount. Indicate the number of rooms and nights
needed.
NOTE: Ground transportation offered as
part of several Convention registration packages are
valid only on Convention programming days (e.g., June
24-June 29).
Q: I
am planning on staying at the hotel a day or two before
before my Convention package actually starts. Is there a
fee for that?
Yes. If you are planning on staying at the
hotel before the start of your scheduled Convention
package, you or the chapter you are representing will be
responsible for paying for those additional room night
stays. Convention packages are based on double-occupancy
(which means we assign two people to a room) and include
only the room night stays as designated.
Alpha Phi's room rate is $175.00 per
room/per night. If you intend to stay at the hotel prior
to the start of Convention, please register these days on the
Convention registration form to qualify for the room
rate discount. Indicate the number of rooms and nights
needed.
NOTE: Ground transportation offered as
part of several Convention registration packages are
valid only on Convention programming days (e.g., June
24-June 29).
Q:
How do I make flight arrangements?
Due to
the heavy travel during the convention season, flight arrangements
for delegates and other attendees traveling on
Fraternity or Foundation business must be secured
early and finalized by May 1, 2008. The resort is
accessible from the Phoenix Sky Harbor International
Airport. Contact Canyon Creek Travel, Alpha Phi
International’s official travel agent, at 800.952.1998
to make your flight arrangements. (Ground transportation
instructions will be made available in Convention 2008
materials posted at www.alphaphi.org.)
Q:
Will there be any time to sightsee?
Convention is always a busy time for delegates. Alpha
Phi International recommends you travel early or extend
your stay after Convention to take advantage of all
there is to see and do nearby. If you book through Alpha
Phi, you can secure our low room rates.
Area
attractions include the Grand Canyon, Phoenix Zoo,
hot-air balloon and helicopter rides, desert Jeep and
Hummer tours, horseback riding, mountain biking, hiking,
golf, shopping, dining, theatrical and dance
performances, and much more.
